Electronic Invoicing UBL/Peppol READY - Information and recommendations

Sending your invoices via Peppol has never been easier than with Easyforyou Version load version...!

No need for manual re-encoding in Peppol.
With the Peppol module (EFYUBL certified EN 16931 / BIS Billing 3.0), you send your invoices directly from Easyforyou.
Result: huge time savings and zero risk of errors.

An essential step

Before you can send your invoices from EFY, it is **mandatory** to first register with a Peppol Access Point provider, such as https://doccle.be or another provider of your choice.

Warning! In Doccle or via your access point, you must register to receive documents (this is the default registration). DO NOT register for sending invoices, otherwise EasyForYou will not be able to send invoices via Peppol.


How to send your invoice via Peppol?

  1. Update the software (minimum version load version...).
  2. Click on the concerned document (invoice or credit note).
  3. Right-click on the small print button or the Email sending button.
  4. In the contextual menu, select the option "UBL Peppol" or "PDF + Peppol".
  5. Your document will then be automatically transmitted in the Peppol network.
  6. The balance of your remaining credits will be displayed at the top right in the title bar of your software.
  7. Your client receives both the Peppol invoice and a PDF copy, and you automatically receive an acknowledgment of receipt.

    8. Attention, a document sent in the Peppol network can no longer be modified. In case of error, it must be canceled by a credit note.
    To avoid duplication, check if your accountant or your accounting software is not already performing the export to the Peppol network.
     
    Financial information on your Peppol invoices

    Please note that if you wish to transmit your bank details in Peppol invoices via EasyForYou, you must comply with these instructions:
    In EasyForYou, in the File -> Company menu In the field: Bank (IBAN, BIC)
    You must enter the details exactly according to the following syntax:

    NAME OF THE BANK - IBAN: BE99 9999 9999 9999 - BIC: BBBBBEBB

    Rounding synchronization for Peppol export

    To activate the synchronization system, add AdjustInvoiceAccordingToPeppol=Y in the ALL.INI file located in the EasyForYou folder.

    AdjustInvoiceAccordingToPeppol=Y (Automatic adjustment of the total rounding for Peppol exports)

    To resolve discrepancies of a few cents that may occur on certain invoices during Peppol exports, we have introduced a new synchronization feature.

    Since EasyForYou cannot be natively aligned with the specific rounding calculation rules of the UBL 3.0 Peppol standard, this tool ensures full compliance. If a difference is detected, EasyForYou automatically adjusts the invoice total in the software so that it matches the exact amount calculated in the Peppol document.

    Important: This process requires sending the Peppol invoice BEFORE generating the PDF invoice.

    This ensures that the necessary adjustments are first applied to the record in EasyForYou, thus generating a corrected PDF invoice that perfectly matches the Peppol data.

Management of your sending credits:

When your credit balance reaches zero, the program will automatically open a proposal in your browser to order the EFYPEPPOL module "Credit* to send 100 Peppol documents".

*The Peppol network is an exchange infrastructure managed by providers (called "Access Points")
whose usage we must pay for to ensure the secure and automatic sending of your documents
and this in compliance with European standards, thus justifying a cost for these transactions.

Visualize XML Peppol documents:

Here is an example of a site that allows you to visualize your XML/UBL Peppol documents:

Procedure:
In your EasyForYou software, click the menu Help->Folders->UBL Peppol
Open the folder and drag and drop the document onto one of these sites:
https://app.b2brouter.net/en/validation
https://pdfa.org/free-e-invoice-viewer

In this folder, all your invoices are saved in digital format. They can eventually be sent to your accountant for import into the accounting system.

Manually check if a client is registered in Peppol:

https://directory.peppol.eu/public

Support Terms and Conditions:

Details regarding the operation of telephone, email, or chat support -> click here


We wish you an excellent day.